Print Checks

Use the Print Checks function to print the checks you created using the Calculate Checks and Manual Checks functions. The number in the Next Check Number field on the Payroll Information screen's Employer Bank Info tab appears as the first check number.

Checks will not print for employees who have negative net pay. If an employee has negative net pay, the employee's deductions and withholdings are reduced until the net pay is zero before the check is printed.

Your company name will appear on all printed checks if you elected to print company name on checks in the PA Business Rules.

Note: If you use the Direct Deposit application, a line item appears on the check indicating the amount paid via direct deposit.

  1. Enter the number of the first check to print in the Starting check number field. If you need to enter a check number smaller than the number displayed, use the Bank Accounts function in the System Manager.
    Note: If you are reprinting checks, specify the last good check number in the Last Good check number field.

    If you have a print problem, you must restart the Print Checks function. When you restart, enter the next good check number in the Starting check number field and the last good check to print in the Last Good check number field. The restart will reprint the checks after the last good check number and renumber the checks that are printing.

  2. Select the order in which to print the checks from the Check Printing Order section.
  3. Select the Remaining Leave check box, if applicable, to print the employee's remaining leave time on the check.
  4. Select a Leave Code to print on the checks from the Leave Code List. Use the All button to mark all the check boxes, or None to clear all check boxes.
  5. Click a command button to  
    6. Click To
    Print Print checks.
    Output Output checks as PDF, HTML, MHT, PNG, and RTF.
    Preview View a preview of the checks to print.
    Reset Set all fields to their default values.
    Activity View the Activity Log of previously printed checks.
    Search Document Allows you to search archived documents, if you have the Use Archive functionality enabled in the Business Rules. See Document Archiving for more information.