Create Direct Deposit File

Use the Create Direct Deposit File function to create an ACH (Automated Clearing House) file. The ACH file contains all the direct deposit transaction information for your employees. After you create the ACH file, submit it to your company's bank.

Note: This function is available only if you use the Direct Deposit/Banking application.

  1. Enter a batch number for the direct deposit file in the Batch Number field. The batch number is the number of direct deposits that have been created on the same day. This will let you know if you have already created the direct deposit file for this check run.
  2. Select the file format for the direct deposit file (ACH file) from the File Format field. You can select one of the standard formats, or make your own custom format using the SM Export Layout Definition function.
    Note: If the Exclude Batch Offset (Balancing) Record check box, in the System Manager Bank Accounts function, is selected, you must select ADV, CCD, or PPD for the file format. If the Exclude Batch Offset (Balancing) Record check box is not selected, you must select ADVO, CCDO, or PPDO for the file format.
  3. Enter or edit the name of the ACH file in the File Name field. Traverse automatically appends your company ID to the file name.
  4. Select the destination path for the ACH file from the Save to Folder field. Use the browse button to navigate to a folder to build the path.
  5. Enter a comment to associate with the ACH file, if applicable, in the Comments field. The comments appear in the Activity Log after you Create the direct deposit file.
  6. Click a command button to

    7. Click To
    Create Begin processing the direct deposit file. After the file is created, the Direct Deposit File Creation Report dialog box appears.
    Activity Open the Activity Log dialog box where you can view information from previous file creation.
    Reset Set all fields to their default values.