Time Ticket Entry

Use the Time Ticket Entry function to enter time tickets and charge specific projects, phases, or tasks with the number of hours each employee worked. If Project Costing interfaces with Payroll and you want to transfer time ticket information to the Payroll transaction file, be sure to use time ticket batch codes to group time tickets so that information is transferred appropriately.

The Time Ticket Entry screen has two views: detail and summary. The detail view shows more information about individual time ticket entries while the summary view hides certain fields to list more time ticket entries on the screen. Click the summary/detail buttons to toggle between the two views.

If necessary, scroll to view other time ticket entries for the current transaction. Click in the time ticket entry to edit the current transaction or click New to enter another time ticket transaction for a different employee.

Adding a Time Ticket

  1. Select a batch code for which to associate a time ticket from the Batch Code field.
    Note: If you choose not to use batch processing, time tickets are applied to the main ###### batch.
  2. Click the New button, on the toolbar, to open a blank time ticket record.
  3. Select the employee to include in the time ticket from the Employee ID field.
  4. Edit, if necessary, the Transaction Date, Fiscal Year, and Fiscal Period fields.
  5. Enter or accept the Description for the time ticket entry,
  6. Select a project/task for which to associate the employee's hours from the Project/Taskfield.
  7. Enter, as applicable, an additional description for the project in the Additional Description field.
  8. Enter the number of hours the employee worked in the Hours field.
  9. Select a pay rate for the employee from the Rate Code field.
  10. Click the Save button, on the toolbar, to save the new time ticket.
  1. Select a batch code for which to associate a time ticket from the Batch Code field.
    Note: If you choose not to use batch processing, time tickets are applied to the main ###### batch.
  2. Click the New button, on the toolbar, to open a blank time ticket record.
  3. Select the project/task associated with the time ticket from the Project/Task field.
  4. Select the employee to include in the time ticket from the Employee ID field.
  5. Select the department for the time ticket from the Department field, as available.
  6. Select the labor class for the time ticket from the Labor Class field, as available.
  7. Select the earning code for the time ticket from the Earning Code field, as available.
  8. Enter the number of hours the employee worked in the Hours field.
  9. Select a pay rate for the employee from the Rate Code field.
  10. Enter, if applicable, a description for the project in the Additional Description field.
  11. Edit, if necessary, the Transaction Date, Fiscal Period, and Fiscal Year fields.
  12. Select the withholding state for the time ticket from the WH State field, as available.
  13. Select the state unemployment insurance for the time ticket from the SUI State field, as available.
  14. Select the local area for the time ticket from the Local field, as available.
  15. Enter a sequence number, if applicable, in the Seq No field, as available.
  16. Enter the number of pieces to apply to the Payroll transaction in the Pieces field, as available.
    Note: Pieces are used for management information and job control. If you interface Payroll with Project Costing, the number of pieces you enter will post to the project.
  17. Click the Save button, on the toolbar, to save the new time ticket.

Editing a Time Ticket

  1. Select a batch code, associated with the time ticket information, from the Batch Code field.
  2. Edit the fields as necessary.
  3. Click the Save button, on the toolbar, to save any changes made to the time ticket.

Deleting a Time Ticket

  1. Select a batch code, associated with the time ticket information, from the Batch Code field.
  2. Select an employee's time ticket entry to delete from the Employee ID field.
  3. Click the Delete button, on the toolbar, to delete the selected time ticket.
  4. Click Yes at the "Are you sure you want to delete selected record(s)?" prompt.