Adjustments

The primary purpose of the Adjustments function is to let you enter details for projects that are already in process when you first set up the Project Costing system. Using this function, you can enter time, material, expense, deposit, deposit applied, fixed fee billing, and other amounts for a project or tasks without having to enter time tickets or transactions.

While you should enter subsequent project information using the appropriate transaction entry functions, you can also use this function to make project adjustments directly. For example, you could use this function to transfer charges between projects or assign other costs to projects when time tickets, project cost transactions, Accounts Payable/Purchase Order transactions, or overhead allocations do not meet your needs.

Creating Adjustments

1. Click the New button on the toolbar to open a blank adjustment record.
2. Select a project/task for which to enter adjustments from the Project/Task field.
3. Edit, if necessary, the current date from the Date field.
4. Edit, if necessary, the current year from the Fiscal Year field.
5. Edit, if necessary, the current period from the Fiscal Period field.
6. Select whether the adjustment will increase or decrease a project's cost in the Increase/Decrease field.
7. Select a status of Posted or Billed from the Status field.
8. Select a transaction type to identify the adjustment amounts from the Type field. When making adjustments for Job Cost type projects for Time, Material, Expense, and Other types, the cost is the only amount that will be written to the Transfer Billings as an adjustment amount. When selecting the Deposit Applied type, the deposit applied adjustment amount will only be applied to the project/task/phase if there is a deposit amount available. If there is no deposit amount available, the deposit applied amount will be applied once a deposit increase adjustment has been entered or a deposit transaction has been applied to the project/task/phase.
9. Enter the quantity amount for the adjustment in the Quantity field. This field is not available for the deposit types of adjustments.
10. Enter the extended cost adjustment in the Extended Cost field. Enter the total amount of the cost you want for the adjustment. This field is not available for the deposit types of adjustments.
11. Enter the extended income adjustment in the Extended Income field. Enter the total amount of income you want for the adjustment. This field is not available for job cost type projects. When entering adjustments for billable fixed fee projects, the amount entered into Extended Income will not post; only costs post to fixed fee projects.
12. Enter, if applicable, an additional description for the adjustment in the Additional Description field.
13. Click the Save button, on the toolbar, to save the new adjustment record.

Editing Adjustments

1. Select the adjustment to edit from the Project/Task field.
2. Edit the fields as necessary.
3. Click the Save button, on the toolbar, to save any changes made to the adjustment.

Deleting Adjustments

1. Select the adjustment to delete from the Project/Task field.
2. Click the Delete button, on the toolbar, to delete the selected adjustments.
3. Click Yes at the "Are you sure you want to delete selected record(s)?" prompt.